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Recent surveys suggest that over 6 million children under the age of 17 in the US alone exhibit some form of attention deficit disorder. [1]. The clarification email format should be no surprise if you're already used to writing professional messages. Otherwise, you'll have established a better understanding for what you need to know, and you can put that to the researchers. I wonder if you can say it in a different way for me/us. I'll be in touch if I require anything else. For instance, we can say Im not sure that I agree with that in an aggressive tone, or in an inquisitive tone, and this will impact how the message is received by our listener. Next, state your current understanding of the situation. What is the correct way to screw wall and ceiling drywalls? Lets explore the three tenants of how to ask for clarification politely. Admit if you are unsure about what the speaker means. Dont cross the line. I am sorry, but I couldnt follow your suggestions. Sorry I couldnt follow you earlier. Below is a helpful structure, and some phrases, to help you politely get what you want with your clarification emails. Write emails and messages faster across Google Chrome. Can you please tell me again what document you requested? Would you mind saying what type of permission, written or verbal, you need? Here are some useful expressions to ask someone to clarify their position or opinion. Its highly likely you'll need to clarify details with a client at some stage. Something went wrong while submitting the form. Scenario #2: When the conversation gets sidetracked. Is it possible to elaborate on what you said right now? The first thing you should do is thank the sender for providing the information. In a situation where you feel as though you dont have all of the information, whether thats because you missed part of it or it just seems as though theres a gap, using just so I understand gives you the time to go over what you do know and lets others fill in any missing pieces. Lets take a look at It makes the phrase sound a little bit softer and a little more polite. What To Include In An Email For Clarification, Ask Specific Questions To Clarify Information, How To Write an Email Asking For Interview Feedback, How to Write an Email About Dropping a Class, How to Write an Email to A Real Estate Agent, How to Write an Email Introducing Yourself, How to Write an Email to A Roofing Company. Here well see some expressions you can use to ask for clarification in English on someones statement or information. Will you please share the total amount again? If such individuals are not already familiar with the technical background relative to the specific topic, those in attendance may have difficulty following along with the conversation. Looking for an email writer generator, email helper, or email correction app? Contacting researchers for clarification is good practice. Both phrases can be used interchangeably, as they have the same meaning. Please let me know if I misunderstood. Could you please explain the whole process of doing this? WebTo write a thank you email for a salary increase, express your gratitude calmly, then ask for clarification on the terms of the increase if you have not already received them. Here are some examples of subject lines to consider: Final report submission Clarification regarding project deadline Extension request for submitting the presentation Thank you for your support and guidance 3. Whoops! To subscribe to this RSS feed, copy and paste this URL into your RSS reader. So, you must ask for clarification if you dont understand them. Did you ask about the total turnover for this year? Would you like me to switch off all the lights? If you've been asked to clarify some details, this clarification email reply sample provides a straightforward template to follow. Its also a great way to allow someone else to add more information they may have forgotten. Let the person know if you dont quite grasp the issue or if you only understand part of it. WebTo ask for clarification politely, it is essential to use open-ended clarification questions stated in a neutral and inquisitive tone of voice. The best way to ensure that you come across as polite is if you use Please and Thank You when speaking. Below is an example of how to use do I understand professionally. 03 Mar 2023 13:44:40 Sorry, what was that? If you "break something down," you separate it into its parts. Keep subject lines short, sweet, and simple like these: We'll assume you've already got a relationship with the email recipient, so you don't need to introduce yourself (unless you want to). Its time to stop letting conflict rule your life and learn to use your resentment to fuel change. Useful English Phrases for Discussion and Debate. Let me see if I understand this is a phrase that says clearly what you mean in words everyone can understand with no potential hidden meanings. Can you please be a bit more specific about the price? In formulating an answer, you may find they did provide enough details. Closed Question: Was this experience what you expected? We hope that our clarification email guide provides some simple guidelines to follow. How can I ask, "Why did you send me this link?" So, you must request them to do this favor for you. Its an easy phrase used to help break the barrier of communication and make sure everyone has the same information. Exemplary scenarios include presenting technical manufacturing information for a specific machine, device, or appliance (Ex. There are times when we ask for suggestions from the people surrounding us. Introduction. I am sorry, but I couldnt follow what you said. These samples tackle many common reasons you may need clarification. Sometimes we zone out, but sometimes we just dont understand. Connect and share knowledge within a single location that is structured and easy to search. Sometimes there can be misunderstandings about dates and times for meetings and appointments. Is that/this ok if I ask/request you to clarify it? ), your name, and your signature. Please send your invoice for all work from our most recent contract to [email protected] and CC me. Would you please repeat the instructions for the team again? Many of us have a gap in communication at work or with a business or provider, but writing a request for clarification can sometimes be a scary prospect. There are so many online AI writing assistants that can offer you We are a team of ESL teachers writing about state-of-the-art tips and advice for learners and teachers of English as a second language. You could go with something like: "Hello Bob, from your answer I couldn't understand what you want me to do; I have 2 options, X and Y, could you please be more clear about which one you want me to use?" Will you please mention again the name of the items you requested from the store? "Come in.Whats up?" Can you elaborate further on what the new training program will include? Scenario #1: When one person is dominating the conversation. So, do you really think this will be a profitable deal? How to ask somebody for explanation politely, We've added a "Necessary cookies only" option to the cookie consent popup, Polite way to suggest talking about something. In our personal & professional life, while talking to someone, we all have situations when we dont clearly understand what the other person is saying. Well! But can you repeat it so I can be sure about what you suggested? Would you please repeat what you said about our new project? In fact, guessing and getting it wrong is more likely to cause problems than politely asking for more info. It will keep everything flowing smoothly with the new website launch. In doing so, you will be perceived as non-accusatory and therefore, not threatening. Additionally, when asking for clarification, it is not considered polite if you frame your clarification question in a critical tone. If it's not the subject that's not being understood, but the explanation of it (that is, the misunderstanding is in the delivery), "could you rephrase that?" Closed Question: Will you be an asset to the company if we hire you? A salutation followed by the hiring manager's name is common. Messaging your boss or manager is slightly different from the formal format we use above. It appears there has been a breakdown in communication. Welcome to Grammarhow!We are on a mission to help you become better at English. Close the email politely and thoughtfully. When you want to ask for more clarification on something, but dont want to seem rude, do I understand allows you to ask for more information and gives others the ability to correct you if necessary without sounding as though they are berating or belittling you. In each case, you want to push for the information you need in a polite way to avoid damaging your relationships. As AI is developing and being used in different sectors, writers are also using them to avoid unexpected grammatical errors or typos. Heres an example of how to use for the record in a professional manner. Below is a reference example showing how let me make this clear can be used professionally. When asking for clarification, the key to being polite is to embrace the opposite of the principles noted above: Ask at the proper time, use a polite format and present your question in a genuine and sincere manner. When youre writing a professional email, you may find yourself tired of using the phrase just to clarify, but cant come up with any other options, dont worry! So, how do you politely ask for clarification on someones request in English? When you ask someone to clarify something for you, it suggests that you are following what the person is saying and understand the majority or all of the key points, but you need more details on a certain point. If the instructions someone sends you are about as clear as furniture assembly instructions written in something other than your native language, youll need to ask for help. Those suggestions sometimes are too important in our professional and personal life. Sorry for any inconvenience this may have caused. I am available for a phone call or meeting if that would be helpful or more convenient for you. Write emails for work the way you would a standard letter. If you are wanting to ask for clarification politely, blaming the other person is definitely not the way to go. I dont quite catch what you said. There are different ways you can ask for clarification in English. Learn more about us here. Katie is a passionate digital nomad working on her first book on the art of communication. So that we can action your request promptly, could you please provide some more context and clarification around this? If thats the case, it's best to get straight into business. Doctor: You should take this medicine once a day. How can we prove that the supernatural or paranormal doesn't exist? Every day, we get engaged in conversations for different purposes. ?" Rule #2: Apologize for interrupting. Thanks, you cared. [1]: https://www.scientificamerican.com/article/bring-science-home-speaking-memory/, [2]: https://www.cdc.gov/ncbddd/adhd/data.html, [3]: https://hbr.org/2015/03/relearning-the-art-of-asking-questions. Would/Could you please say that again for me/us? We've outlined the process to create clarification emails. I want to request you to repeat it, may I? If you're facing a deadline, you should always include details about when you need to receive answers. This allows the presenter to complete his or her thought so that you are completely informed. Include your contact details and how they can get in touch with you. Use this template to diplomatically seek clarification whenever you get one of these rambly, not-exactly-sure-of-what-this-means email. Would you say that again, please? & I am afraid I didnt quite catch that. Start with a greeting Most professional emails begin with a greeting or a salutation. Of course, that's a distinction that can probably be blurred depending on exactly how you're using the words, but it might be useful to understand that they don't mean exactly the same thing. May I know what you just wanted permission for.? There are more ways to give and receive clarification while still maintaining your professionalism. Clarity is the key to effective communication. Youve explained the situation and asked for clarification so that you can solve a problem. Before you do this exercise, its a good idea to check out our information on intonation and stress. Would you mind repeating the name of the place? Sometimes you may not completely understand what What do you think about somebody/something. I learned that if two players sack cooperatively, each defender gets 0.5 sacks in their statistics. For your information, a pamphlet will be provided detailing the new workflow system. ", 50 Polite Ways to Interrupt Someone in English. WebKnowing how to ask for clarification politely is simple with a question like could you please clarify? It shows that youd like someone to add further information to something by clarifying what they mean. Generally, asking for clarification is not undesirable in most social circles, particularly during long, technical presentations in academic, educational, or professional settings. Web1. 10 Polite Ways To Say "Just To Clarify" (Professional Email) Ask for help: If youre struggling to understand a mechanic, dont hesitate to ask for help. So, if you are confused about understanding what the other person said in a conversation, you should ask for clarification. Some people struggle to write subject lines, but the easiest thing to do is be upfront about what you want. However, if you dont understand someones question, you should ask for clarification and answer accordingly.